Accounts and Office Administrator


5 day work week

We are looking for someone who can fit within our culture of innovative thinking and resourcefulness, someone with a real go-getter attitude.

A position within the company is currently available for a Accounts and Office Administrator to join our team. This person would come on-board and help the company to organize its accounting records, establishing accounts, posting transactions, managing inventory and ensure compliance with statutory authorities. This position will also assist with further developing our online accounting platform for future growth and financial analysis.

You will be working closely with our CEO, and you will be tasked with keeping the accounts of the company in proper order, whilst continually innovating and developing the department in order to maintain scalability as we grow. We are looking for someone who knows their stuff and is willing to take on a range of responsibilities.

This role requires expertise and experience, with great attention to details, accuracy, thoroughness and confidentiality to develop standards, analyze information, deal with complexity, constantly and continuously report on results.

This is an exciting opportunity for an in-house role with a fun and young dynamic team.


  • Develops system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures.

  • Maintains accounts by verifying, allocating, and posting transactions.

  • Ensuring regular statutory compliance, taxation, payroll and MPF etc.

  • Data entry into our configured Xero online accounting program.

  • Daily bank reconciliation.

  • Management of Accounts Payable and Receivables

  • Issuing invoices into our configured Xero online accounting program

  • Maintain historical records and management of filing system, including employee records, employee expense claims, general expenses, suppliers etc.

  • Assist in processing employee expense reports (we use Xero and Receipt Bank).

  • Prepares financial reports by collecting, analyzing, and summarizing account information and trends

  • Securing financial information by completing database backups and record system retention.

  • Assisting with Year-End accounting preparation and reporting.

  • Managing inventory within multiple warehouses using Dear Systems Online Platform

  • Providing administrative support to Sales team in terms of order fulfilment, payment collection, inventory management and customer service

  • Coordinating daily support with delivery couriers, petty cash, and ordering of office supplies

  • Providing ad-hoc support for daily operations and special projects completion

  • Contributes to team effort by accomplishing related results as needed

  • Sales enquiries and communication : To handle all incoming calls, online emails, enquires and walk in customers related to sales
  • Sales processing : To process sales orders that have been confirmed
  • Sales payment and collection : To ensure payment has been made and fully collection for all sales orders before shipping is made
  • Sales logistics : To source quotes and coordinate the shipping of the products to clients
  • Sales administration : To issue all sales invoices, receipts upon full payment and full payment proof.
  • Sales inventory : To take stock of the inventory of the goods when required
  • Sales support : To assist in trade shows from time to time
  • Office communication : To handle all incoming calls, online emails, enquiries and walk in visitors
  • Office hygiene : To ensure the office and related common area is neat and tidy
  • Office logistics : To arrange and coordinate courier and mail services
  • Office purchasing : To purchase office supplies from stationery, general cleaning to other equipment
  • Office administration : To record all incoming and outgoing expenses for all staff and manage a basic book keeping system.
  • Other administrative duties may be added from time to time.


  • Has relevant certificate/diploma/degree in Bookkeeping or Accounting

  • Have at least four years experience working in a Hong Kong based company as an Bookeeper, Secretary, or Executive Assistant, Office Manager

  • Preference in a retail environment or Inventory based business for prior experience, though not a must

  • Enjoy working in an entrepreneurial and start-up environment

  • Are detailed oriental and ready to take responsibility for projects

  • Are a self-starter but also a team player

  • Has the right skill set and attitude

If you are ready to join a great team and fantastic work atmosphere with the possibility to grow within the company, please get in touch. We offer attractive remuneration package and fringe benefits to the right candidate.

Interested applicants please send detailed resume stating present & expected salaries and date of availability by email to:

All applications will be treated in the strictest confidence and personal data collected will be used for recruitment purposes only.